yfy® Platform: Transforming Your Organization with Smart Solutions for Efficiency, Accountability and Growth.
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- Email Now:info@yfy.ai
Unlock Efficiency Across Your Organization!
Empower Your Team with Seamless Modules!
yfy® platform brings together essential business modules, from Reimbursements and Consultants management to Internal Ticketing and Employee Asset Tracking. By consolidating these functionalities into one seamless platform, enhances efficiency, accountability and transparency across your organization. With an eye on the future, the platform is continuously evolving, adding new modules and features to keep your business operations streamlined and adaptive to changing needs.
Streamline Consultant Management
YFY Platform empowers organizations to efficiently manage consultants through a comprehensive module, enabling seamless assignment tracking, timesheet management, payment processing, and Form 16A generation. With flexible payment terms and real-time oversight, both consultants and managers experience an intuitive, hassle-free workflow.
Features
Consultant Dashboard:
Consultants are provided with an easy-to-navigate dashboard to view their basic details, track assigned projects/assignments, and log timesheets when required. The user-friendly interface ensures smooth navigation for all activities.
Payment & Form 16A Management:
"Consultants can access payment details and download Form 16A directly from their login. The payment process is simplified with TDS deductions, ensuring transparency and convenience for consultants.
Reporting Manager Assignment:Consultants are tagged to Reporting Managers—employees in the organization responsible for assigning work, monitoring progress, and approving tasks. This ensures efficient task management and accountability.
Flexible Payment Terms:
YFY Platform allows organizations to define various payment terms, such as hourly rates, retainerships, milestone-based payments, or project progress-based payments. This flexibility helps tailor payments to the unique needs of each consultant.
Streamlined Payment Processing:
Once the reporting manager approves the tasks and payment terms, the finance team processes the payments smoothly. This automated process reduces errors and ensures timely payment disbursement.
Effortless Expense Reimbursement
YFY Platform's Reimbursement Module simplifies the entire expense claiming process for employees. From submitting claims with supporting documents to final approval and payment, the platform streamlines every step, ensuring accuracy and efficiency.
Features
Easy Expense Claim Submission:
Employees can easily submit their reimbursement claims by specifying the expense amount and uploading the necessary supporting documents. This straightforward process reduces administrative workload and speeds up claims.
Approval Workflow:
Once a claim is submitted, it goes through an approval process starting with the reporting manager. This structured workflow ensures that each claim is reviewed and verified before progressing.
Finance Team Processing:
After the reporting manager's approval, the claim is forwarded to the finance team for further processing. The finance team can review, validate, and ensure timely payment processing.
Final Approval & Payment:
Once processed by the finance team, the claim is sent for final approval, ensuring all expenses are legitimate. Upon final approval, the reimbursement is promptly paid, completing the cycle smoothly and efficiently.
Enhance Internal Support with Ticketing Module
Internal Ticketing Module simplifies the way internal support issues are managed. With flexible team definitions, automated ticket assignments, and real-time tracking, it ensures efficient handling of support requests across your organization.
Flexible Team Setup:
Define and organize teams for various departments (e.g., IT, HR, Operations) to ensure that tickets are assigned to the right experts for quick resolution.
Easy Ticket Creation & Assignment:
Employees can quickly submit support tickets, which are automatically assigned to the appropriate team or team member based on the issue category, ensuring immediate attention.
Real-Time Tracking & Notifications:
Track ticket status in real-time, with automated updates and notifications for both employees and support teams, keeping everyone informed throughout the resolution process.
Centralized Ticket Management:
All tickets are stored in a centralized location for easy access, management, and historical reference, helping to streamline support operations and improve efficiency.
Performance Monitoring & Reporting:
Generate detailed reports on ticket resolution times, team performance, and service levels to monitor and improve internal support processes continuously.
Efficiently Manage Employee Assets
YFY Platform’s Employee Asset Management Module simplifies the tracking and management of assets issued to employees. From laptops to office equipment, easily assign, monitor, and maintain assets throughout their lifecycle, ensuring seamless operations and accountability.
Asset Assignment & Tracking:Assign assets like laptops, phones, and office equipment to employees with ease, and track their usage and location. This ensures full visibility and accountability over the organization’s assets.
Centralized Asset Database:
All asset details are stored in a centralized database, making it easy to manage, search, and retrieve information about any asset assigned to employees, ensuring smooth audits and reporting.
Asset Lifecycle Management:
Track assets through their entire lifecycle—from acquisition and assignment to maintenance, transfer, and retirement. This helps maintain proper asset care and optimize resource allocation.
Automated Alerts & Notifications:
Receive automated alerts for asset-related events like maintenance schedules, asset expiry, or return deadlines, ensuring that nothing is overlooked and assets are properly maintained.
Reporting & Analytics:
Generate comprehensive reports on asset distribution, usage, and employee allocation. The data-driven insights help optimize asset management, identify trends, and ensure the best use of company resources.
Help and FAQ's
All-in-One Platform for Employee Management.
Driving Efficiency and Maximizing Organizational Productivity.
The Consultant Module allows you to add consultants and grant them access to the app. Reporting Managers can assign tasks and monitor progress. Consultants can log their time and effort, while reporting managers have the ability to approve or reject tasks.
The module allows flexible rate definitions, such as hourly, retainership or project milestones. Payments are automatically calculated based on the chosen rate and the approval of the work completed by the consultant, as reviewed by the Reporting Manager.
The system automatically deducts taxes and generates net payment details for disbursement. TDS information is sent to the Compliance section for payments and returns. Consultants can access their Form 16A directly from the portal.
Employees can submit reimbursement claims by specifying the amounts and attaching relevant documents. The request is then sent to the Reporting Manager for approval. Once approved, it is forwarded to the Finance department for the disbursement process.
Yes, employees can view the timeline of their claim, including the submission date, the approval amount from their Reporting Manager, and the payment disbursement details.
The module streamlines the entire process, from claim submission to approvals and payments, eliminating manual handling. All documents and payment details are securely stored in the application, making them easily accessible whenever needed.
Go to the Ticketing section, click “Create Ticket,” and provide the details of your issue.
Yes, you can monitor the status of your ticket and receive updates as it progresses. You can also close the ticket once the issue is resolved, provided you’re satisfied with the solution, and offer feedback on the service.
If your ticket isn’t resolved on time, you will be notified with an updated resolution timeline, and the issue will be escalated to the next level for faster resolution.
The Employee Asset Management Module is a comprehensive solution that allows organizations to efficiently track, manage, and allocate company assets to employees, ensuring better control and visibility over all assets.
The module streamlines asset requests, tracking and management processes, helping reduce asset loss, improve accountability and enhance overall efficiency in managing company assets.
By tracking assets in real-time and requiring approval for requests, the module ensures that assets are properly assigned, monitored and maintained, boosting accountability and minimizing misuse.
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