At 3% margin, compliance is not overhead.
It is the bid.
Hundreds of client sites, a handful of people at each, twelve-hour shifts, high attrition, and minimum wage that changes by state, zone and skill category. You are the employer of record for every one of those workers — PF, ESI, PT, LWF, bonus and gratuity all sit with you. So does the invoice.
yfy runs your roster, your payroll, your statutory position and your client billing off the same approved daily muster — and generates the compliance pack your enterprise clients keep asking for.
Your licence stack is longer than your client's
Your client holds one CLRA registration. You hold a licence for every one of their establishments, a PSARA licence in every state you guard in, and a minimum wage obligation that differs by district. Nobody else in the contracting chain carries this much paper.
Almost every threshold above has been amended by one or more states. That is exactly why we resolve applicability per state, against that state’s deployments, rather than against a national headcount — and why we publish which jurisdictions we have loaded rather than claiming all of them.
Five leaks, and four of them are invisible in a monthly total
Where agency margin quietly drains between site supervisor muster and finance billing.
Approve the day once. Everything downstream reads the same record.
The roster-day spine: single-entry attendance guarantees that what was worked is what is paid, billed, and evidenced.
Worker payroll
Wages, overtime and lawful deductions for the person who actually stood at that site on that day.
Statutory liability
PF, ESI, PT, LWF, bonus and gratuity — all yours as employer of record, all computed from the same approved day.
Client billing
Billed days cannot drift from paid days, because they are the same row.
GST invoice
Your markup applied per contract, invoice raised with the attendance evidence already attached.
The arithmetic nobody gets right. Aggregate the worker's month across every client site. Apply the statutory cap once, on the total. Apportion the liability back to each client line. Every rupee traces to a day, a site and a client — which is the only version of this that survives both a client audit and an inspection.
The best attendance system is the one that gets used at 6am at a gate with one bar of signal
Built specifically for distributed supervisors managing remote posts with low signal.
No app to install
A supervisor opens a link sent by SMS. No download, no app-store account, no IT ticket, no training session. For a workforce of a few people at each of two hundred sites, this is the difference between a system that works and one that gets abandoned in month two.
Works offline
Marks are held on the device and sync when signal returns. A basement car park or a dead zone at a plant gate does not stop the muster.
Saves on every tap
There is no submit button to forget. Each mark is stored as it is made, so a dropped connection loses nothing and nobody has to re-enter a shift.
Cover and replacement in one tap
When a guard does not show, the supervisor records who covered the place — on the spot, at the site, not reconstructed from memory at month end. That single behaviour is where most billed-versus-paid drift originates.
High churn is not a people problem you can fix. It is a throughput problem you can systemise.
A two-thousand-worker agency may onboard and exit several hundred people a month. Each one is a joining record, a statutory enrolment, a uniform issue, a verification file, a site deployment and eventually a full and final settlement. Attrition in this sector is not going to fall. The cost of processing it can.
Bulk onboarding, entered once
Joining records, PF and ESI enrolment data, bank details and identifiers captured once and reused everywhere downstream. Nobody re-keys a PAN into a second system, which is where most enrolment errors originate.
Deployment in batches, with the right wage
Assign hundreds of workers to sites in one action, with each site's client contract, state, zone and skill category — and therefore the right minimum wage floor — attached automatically rather than selected by hand.
Verification & training as a gate
Where PSARA applies, a person without current antecedent verification or the prescribed training is visible before deployment rather than discovered at a client audit.
Exit that settles itself
Uniform, equipment and ID recovery ride an obligation ledger into full and final settlement, so an unreturned item becomes a lawful, recorded deduction rather than someone editing payroll by hand under time pressure.
Every licence, every registration, every verification — with an expiry date attached
The document that ends a tender is the one nobody knew had lapsed.
Per-state establishment codes matter more here than anywhere. EPF, ESI, LWF and CLRA licence numbers differ by state for the same agency — so a challan you produce for a Karnataka client has to be reconcilable to the workers deployed in Karnataka, under the right code. We hold them per state, not as one flat number on your company record.
Your client's exposure is real. Being the agency that removes it is a pricing position.
Under CLRA §21, EPF §8A and ESI §40, your principal employer becomes the payer of last resort for your defaults. Their board knows it. Their procurement team has been asked to reduce it. Most agencies experience that as an audit. It can be a differentiator instead.
A generated monthly compliance pack
ECR and ESI challans, wage registers, muster records and statutory evidence — packaged per client contract, produced rather than assembled. What currently takes three days becomes a download.
A scoped client window
Give your principal employer a read-only view of their own deployment: workers, attendance, statutory position. Their contract only, nothing else, ever. Enforced at the platform, not configured.
Your brand, not ours
White-label the portal your clients see — your name, your domain, your branded documents. Four rendering planes: the application, PDF and spreadsheet output, email from your own sending domain, and custom domains with automatic TLS.
What your client receives, every month, per contract
The automated compliance evidence bundle that unlocks client payments.
Generated from the records the month already created. What currently takes three days and arrives incomplete becomes a download that is complete by construction.
Most FM agencies need one lens. Large ones need both.
Configure the platform to match your operating model with zero custom engineering.
| Situation | Lens | Where to read more |
|---|---|---|
| You supply manpower to client sites | Supplier lens. Roster, payroll, statutory, billing, client proof. | Staffing view → |
| You sub-contract labour yourself — specialist trades, pest control, technical services | Principal employer lens. You verify your sub-contractor's bill before you pay it, on the same platform. | Principal employer view → |
| Both | One tenant configuration field. Most integrated FM groups above ₹200 crore run both. | Ask us in the first call |
Commercial and operational answers
Honest limits: What we do not do
We state our operational boundaries clearly so expectations align before you sign an agreement.
- We are not a CAFM or CMMS. Work orders, asset maintenance scheduling, helpdesk for building systems — not ours. We run the workforce, the statutory position and the billing.
- We do not source or recruit. Onboarding through to deployment, payroll and billing, yes. Finding guards and housekeeping staff is your business and your channels.
- PSARA support means tracking, not filing. Licence expiry, training records, verification records. Not the government application itself.
- We do not deliver training content. Course delivery and certificate evidence, yes — the curriculum is yours or your accredited training partner's.
- India only. Deliberately. The depth in state minimum wage, professional tax, labour welfare fund and CLRA exists because we did not spread across jurisdictions.
- We have three ISO certifications and few public references. We would rather prove the engine on one month of your own roster and billing than show you someone else's logo.
See what your clients would find — before they look
Send us one month: your deployed roster with client sites, that month's payroll register, one client invoice, and your PF and ESI challans. We reconcile them against the statute and show you exactly where the gaps are. Then we show you the pack you could be handing every client, every month, instead of building it by hand.